Host LESLLA in Your City

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LESLLA Conference Host City Requirements and Guidelines 

Thank you for thinking about hosting the 2020 LESLLA Symposium! 

In 2020, we would like to be in a non-English dominant country/setting. In past years, our “even years” LESLLA gatherings have been in Netherlands, Germany, Spain, Italy, Belgium, and Finland!  (“Odd years” have gathered in the U.S. and Canada.)

What we offer conference hosts:

In 2018, LESLLA elected its first leadership, and we now have a Board of Directors, non-profit status and banking established, and our membership list official.  We are ready to support the host city in their work to host the LESLLA Symposium.  We recognize that hosting our conference is a BIG undertaking and requires many volunteer hours from the conference organizers, but we are now here to assist and support this work!  We will provide seed money to get started, previous conference chairs’ planning documents, regular meeting time to answer your questions and, and 15+ years of experience in making this conference a reality.  We also will assist with the publishing of the proceedings volume following the conference. 

What do you get for putting on the LESLLA conference?

By bringing LESLLA to YOU, you are offering your local LESLLA educators a chance to go to an international teaching and research symposium they make never otherwise be able to attend!  People who are fortunate enough to attend LESLLA come away with not only great ideas to improve their teaching and research, but extraordinary networking opportunities, new resources, and the chance to be a part of an international community working toward a common vision: serving our LESLLA learners more effectively worldwide.  In addition, by hosting this conference you can shine a light on the excellent LESLLA education happening in your area, lift up the students and teachers involved in this complex work, and bring much needed attention to immigrants & refugees in your area and the policies that affect them.

We hope you will consider becoming our host for 2020 (in a non-English dominant locale), or 2021 in an English-speaking setting!  Please review the basic and desired requirements below, and fill out the Google form indicating your interest.  The form is NOT a promise to host, nor is it binding in any way, it simply indicates you would like to talk more about this opportunity.   

**Please submit interest to host form by August 15th, 2019 for consideration as a host of LESLLA 2020.

Thank you!  We look forward to talking with you more and possibly bringing LESLLA to YOU!

Best,

LESLLA Board of Directors

May 2019 

Basic requirements:

  1. Travel

    1. Airport nearby

    2. Reliable transportation from airport to conference venue

  2. Conference venue

    1. University, conference center, or other venue with numerous meeting rooms, both small and large

    2. Chair, table, easel, etc. rental at institution

    3. Wifi access

    4. Computers, screens, smart boards, etc.

  3. Lodging

    1. A range of accommodations ($, $$, $$$)

  4. Conference committee

    1. A core conference committee committed to serving on the committee for at least one year

      1. Head conference committee member must commit to serving for two years (one to plan, one to help with subsequent symposium)

    2. Student or volunteer workers to assist with pre-conference preparation

  5. Public transportation

    1. Safe, reliable, inexpensive with easy access to conference venue, lodging, and restaurants

  6. Services

    1. Copy and/or printing services

    2. International banking options for conference registration 

Desired, but not required:

  1. Travel

    1. International airport in town or nearby

    2. Public transportation from airport to conference venue

  2. Conference venue

    1. Within easy walking distance to lodging, restaurants, interesting activities

  3. Lodging

    1. Easy walking distance to the conference venue and to restaurants

  4. Travel draw

    1. Desirable location for out-of-towners to travel to

  5. Entertainment

    1. Available cultural or outdoors activities for the evenings or days before/after symposium

  6. Interpretation

    1. Host country language

    2. Sign language, if requested

  7. Local work

    1. Local schools or education centers for LESLLA learners that can be toured possibly as pre-conference visits

Other considerations for symposium:

  1. Social, economic, or political factors that might prevent robust participation

  2. Language policy: in non-English speaking countries, encourage the use of other languages.

  3. Symposium planning

    1. Maintain website content for the symposium

    2. use the LESLLA logo

    3. advertise the symposium on the international level (use the LESLLA listserv, Linguist List, TESOL, AAAL, BAAL, etc.)

    4. make proposal submissions be blind peer-reviewed

    5. contact LESLLA board for recommendations for keynote speakers

    6. reserve space for workshops, posters, and talks

    7. combine academic program with cultural/social activities

    8. consider pre-symposium visits to educational institutes working with LESLLA learners

  4. Request diet requirements before ordering meals/coffee breaks

  5. Organize conference dinner (participants pay extra fee)

  6. Reserve time for LESLLA business meeting

  7. Take photos during the symposium and post on the LESLLA website or social media

  8. Be prepared to issue proof of attendance certificates

  9. Be prepared to offer invitations for folks needing to get visas to attend

  10. Upload participant data to the LESLLA database

  11. Contribute relevant planning information to the Google Drive

  12. Have a plan for the proceedings - they need to be peer reviewed, and a publisher also needs to be selected who will not protest to them being made available online after some time

Questions? Please contact:

Patsy Egan, pegan02@hamline.edu